WEBFOLIO 1: CONCLUSION

CONCLUSION

In sum, it can be concluded that technology has taken the business environment entirely. This is because; all of those traditional-paper methods or manual process has been eliminated away from the organization’s way of handling matters in organization. This transformation however, has led them to a competitive world of doing business.

Information system can be maximized in a few ways, for instances, it helps employees to relieve their burden and of course, it enables the organization to generate efficiency, effectiveness and enhancement.

Besides, Information system helps organization along the process of recruitment and selection via online recruitment. It helps in generating more applicants and thus, organizations are able to choose the most capable person to fill in the vacant position.

Next, information system also helps the organization via web-based employee self service. It works like UTM e-learning, in which, it helps the students to access to their accounts easily.

WEB-BASED EMPLOYEE SELF SERVICE

The term of Web-based employee self service may be a strange term to some of us. However, it is actually a system that is commonly implemented by most of organizations. What is actually a web-based employee self service? Web-based employee self service is an intranet application or software invented especially for employees to easily access and administer their accounts and personal records, and some company even allow their employees to request their leave there on the website.

This application eliminates the traditional system of paper and form-based other than helping the organization in reducing time spent on the traditional system. Besides, web-based employee self service do bring a lot of benefits and advantages to the organization as whole, including the employees and the managers itself.

For instances, web-based employee self service helps employee to access to their personal information easily, view additional personnel or company information, submit holiday requests, self certify sickness and also plan their very own rosters and even view departmental rosters.

As for managers, this web-based employee self service also provides them with some benefits. For instances, the managers are able to authorise or decline any holiday requests made by the employees, record employees’ absences, approve or decline rosters’ requests, log job changes and also view reports for forecasting.

Via this web-based employee self services, requests that have been made by the employees will automatically routed to managers for approval or denial and everything is recorded automatically in the database. Plus, managers are also able to easily access to employees’ records, observing it and make some amendments. (Kavanagh et. al, 2012)

Another thing about web-based employee self service is, as it is via a web-browser, there is no need to install any additional software to every employees’ PC. Thus, it helps the organization in saving its costs in the software instalment’s part.

Another advantages of implementing web-based employee self service is it helps in employee empowerment. The employees have the opportunities to control over their own careers, development and even their options in reward.

In sum, web-based employees self service is a fundamental service that should be installed in every organization’s system.

REFERENCES:

1. Kavanagh, M. J., Gueutal, H. G., & Tannenbaum, S. I.(1990). Human resource information systems. Boston: PWS-Kent.

HRIS & HR RECRUITING AND STAFFING

HUMAN RESOURCES RECRUITING AND STAFFING

     In fulfilling the needs of today’s globalization era, organizations have to work hard and stress on their attempt in searching for the right, adventurous, capable employees. Thus, in acquiring this objective, the process of recruitment and selection of employees should be done systematically and successfully. Nowadays, most organizations chose to have online recruitment rather than having the old-fashioned-filling-forms methods.

     What is meant by the process of recruitment? And why is it so important to the organization? Cascio (2006) stated that recruitment is actually a process of identifying, attracting and hiring the most qualified people.

     However, the process has becoming even more challenging as we are now engaging in a competitive, technological world and the organization need to find the most capable, qualified talent to fill in certain job vacancies. Thus, what are the organizational strategies in order to overcome this issue?  Hence, most organizations are now applying online recruitment in order to find the most talented applicants from all over the world to fill in the vacant job positions.

     In order to understand about this process, it is best for us to know what the objectives of doing recruitment are and also the impacts of doing online recruitment. According to Breaugh and Starke (2000), the objectives of recruitments include cost of filling a job opening, speed of filling a job opening, psychological contract fulfilment, employee satisfaction, retention rates, quality of applicants, quantity of applicants and lastly, diversity of applicants.

     It is important for the organization to have a review on the significance of applying online recruitment to their organization. This is because, most of organizations are having difficulties during the process of screening the best candidates as they only need  a few peoples but they have to screen thousands of peoples. Thus, it shows inefficiency and it gives burden to HR departments as well.

     Applying online recruitment also helps to decrease cycle time and allowed the organizations to spend less time on gathering and sorting data (Cardy & Miller, 2003).

     Next, selection process is the process of testing and assessments on the candidates and it functions as to, measure their ability, personality or knowledge as well as to test their skills.

     In terms of the functions of Information System on selection, it simplifies the employees’ burden by enabling to conduct test more efficiently and the results will be drawn out automatically and precisely.

REFERENCES:

1. Cascio (2006). Managing Human Resources. India: McGraw-Hill Education.
2. Breaugh, J. & Starke, M. (2000). Research on employee recruiting: So many studies, so many remaining uestions. Journal of Management, 26, 405-434.
3. Cardy, R. L. & Miller, J. S. (2003) Technology: Implications for HRM. In D. L. Stone (Ed.), Advances in human performance and cognitive engineering research (pp. 99-118). Greenwich, CT: JAI Press.

HRIS & COMPETITIVE ADVANTAGES

INFORMATION AND COMPETITIVE ADVANTAGES

In this new advent technological era, everything is said to be at the end of your fingertips. No more manual actions needed, no more thick-book needed to gain information, no more pencils are needed to write as you only have to type it, and all these things are invented and created to make things become much easier.

Information Technology brings a lot of advantages in human life and most importantly, it do helps organizations within their management and ensuring that the organization is able to achieve its mission and vision. This is because, Information Technology helps to increase the efficiency of organization, improves communication within the organization either diagonally or laterally and it also helps in facilitating collaboration among companies all over the world.

What is actually meant by Human Resources Information System (HRIS)? According to Kavanagh et al. (1990), it is actually a system used to acquire, store, manipulate, analyze, retrieve and distribute information regarding the human resources. He claimed that HRIS is not only about hardware and software, but it is more than that as it also takes into account the organizational forms, policies, procedures, data and most importantly, the peoples within the organization.

However, in this modern era, there are still certain organizations that are unwillingly to take any risks and decided to stick themselves to the old-fashioned of HRM system on paper. It is undeniably that the paper system showed systematic and conscientiousness of that respective organization. However, using computerized and technology system would surely be a helping hand to them in having a quick, easier organizational management. Plus, information can be scattered easily all around the organization without any issues of information distorts arises.

A strategic information system helps the organization in gaining a competitive advantage, reduce a competitive advantage or even meet other strategic enterprise objectives. Besides, there are a lot of challenges and obstacles that today’s organization have to endure and counter. According to Michael Porter, a researcher form Harvard Business School Management, the nature of competition is personified by these five following forces, which are, the rivalry of competitors within its industries, new entrants into an industry and its markets, substituting products that may capture market share, bargaining power of customers and finally, bargaining power of suppliers.

In sum, implementing Information System within the organization would in giving competitive advantage to face this tough, challenges business world.

REFERENCES:

1. Kavanagh, M. J., Gueutal, H. G., & Tannenbaum, S. I.(1990). Human resource     information systems. Boston: PWS-Kent.
2. Porter, M.E. (1979). "How Competitive Forces Shape Strategy". Harvard Business Review, March/April 1979.

AHLAN WASAHLAN

Assalamualaikum wbt and greetings to all,

Hye everyone! Welcome to my HRIS’ blog.

This HRIS’ web folio blog is like a journal writing of what I’ve been learnt all this while in HRIS’ class. Feel free to scroll down your mouse and you may explore my blog and my writings as well.

But first of all, I would like to introduce a little bit of myself. My name is Nurul Nabila binti Yusoff. You can call me as Nabila or Bella.I am currently taking HR course in Universiti Teknologi Malaysia, Skudai. Talking about me and my family, I am the second out of four siblings.  My house is only located in Masai, Johor, so when there is free time on weekends, I would happily packing up my things and go back home. Homesick? Yes, of course, eventhough my house is just about an hour away from UTM Skudai.

Again, thank you for visiting my blog. I do appreciate it very much (n_n)